Rally Chat Confirming Your Rally Bookings

Discussion in 'Rally Planning Discussion and Chat' started by chrisboyo, Jul 12, 2015.

  1. chrisboyo

    chrisboyo Funster

    Joined:
    Aug 5, 2009
    Messages:
    1,338
    Likes Received:
    825
    Location:
    Newport South Wales
    Anyone that has ever set up and run a rally will know how frustrating it can be when those that have booked on do not turn up or let you know they are not coming
    Those of us that have organised rallies/meets, know how much time and effort go into setting up and running rallies
    In many cases there has been a reserve list of those wanting to attend a rally that is fully booked up and then there is a no show rate of up to 50%, especially on rallies where there is no 'up front' payment asked for.
    Motorhomefun has to be the best deal around, all of the meets and rallies are organised by the members for no personal payment or gain, the rally fees members pay are what the rally site charges, with no additional costs for anything other than additional events that may be organised by whoever puts the rally on, that you can chose to be part of or not.
    It is understandable that between booking on and the rally date that circumstances can change and there are reasons for not attending.
    A common reason is, having booked on a particular meet early in the season, it then gets forgotten about or members book on for another meet taking place at the same time.
    Please remember, we are all part of the same club and all have the same responsibility to respecting the time and effort that members put in that make MotorhomeFun the great club it is.
    So, Check Your Bookings and tell the organiser of your booking change.
    Thanks Chris
     
    • Like Like x 42
  2. chrisboyo

    chrisboyo Funster

    Joined:
    Aug 5, 2009
    Messages:
    1,338
    Likes Received:
    825
    Location:
    Newport South Wales
  3. haganap

    haganap Funster Life Member

    Joined:
    Dec 5, 2007
    Messages:
    11,069
    Likes Received:
    13,677
    Location:
    Heavan
    Hence why we have started to take payment up front Chris. Amazing how many people show up when money is involved. :)
     
    • Like Like x 8
  4. Ralph-n-Bev

    Ralph-n-Bev Funster

    Joined:
    Nov 30, 2009
    Messages:
    5,889
    Likes Received:
    8,606
    Location:
    Wrenthorpe, Wakefield.
    I think deposits are the way forward. Not just on here , but all site/camping bookings. If you don't turn up , for what ever reason, you lose your deposit . Should be the same with dentist , doctors and hospital appointments too.
     
    • Like Like x 4
  5. Carol

    Carol Funster Life Member

    Joined:
    Oct 2, 2007
    Messages:
    10,356
    Likes Received:
    14,784
    Location:
    North Wales.
    You are so right Chris, I do sometimes think that folk forget that those funsters putting on meets/rally's are just that ordinary funsters who invest a lot of there time into making rally's special and no different from any other member. It is appreciated that you can book a rally and circumstances change, then the very least you can do is send a pm to the Funster organising the meet and put a note on the appropriate thread saying you will not attend.
     
    • Like Like x 6
  6. chrisboyo

    chrisboyo Funster

    Joined:
    Aug 5, 2009
    Messages:
    1,338
    Likes Received:
    825
    Location:
    Newport South Wales
    Thanks for all your support on this issue

    I know from speaking to a recent ex Caravan Club warden that they have major problems with 'no shows' Weekends and Bank holidays being booked solid for the season a soon as the booking period opens as they do not take deposits. then vacant pitches due to 'no shows' that they cannot let to others wanting to stay as the booking has to stay open until the end of the day that is booked.

    The Caravan and Camping Club do take a deposit and after speaking to a CCC warden there 'no shows' are few and far between, plus if folks are not able to attend they do tend to ring and cancel their booking.

    The rally at Country Park that is being organised for Sept 25 -27 this year will be the last we will be involved in without deposits being paid.
     
    • Like Like x 5
  7. tonka

    tonka Funster Life Member

    Joined:
    Jul 2, 2008
    Messages:
    5,331
    Likes Received:
    7,584
    Location:
    Cannock, Staffs or Benidorm, spain
    I have to agree as the forum get bigger and rallies more popular..
    Many sign up at first, then drop out or change plans at last minute...
    Ok most are pretty genuine with health / family issues etc but there has to be a line somewhere.
    My Spanish rally back in March 2015 went from being double oversubscribed when I announced it but in the end I had to reduce the pitches as it looked as we would not meet the agreed number.. Luckily it all worked out fine but I was conscious about not letting the campsite down as they held open the pitches in good faith.
     
    • Like Like x 3
  8. haganap

    haganap Funster Life Member

    Joined:
    Dec 5, 2007
    Messages:
    11,069
    Likes Received:
    13,677
    Location:
    Heavan
    I wouldn't want to discourage anyone from organising rallies or meets. They are a great way to get to know people. They can be great fun too especially if you get the sort of "weird" people whom complain or tell you what your doing wrong. The thing to do with these are to laugh out loud and make it part of the fun of organising something. Most of our rallies are always interupted by one or two that do things like pick up on the fact that your mention of the shop didn't include the fact it closed at 8pm and was 40 yards further than I led them to believe, or the bit where you say no arrivals before 2pm to find a q on a main road at 1 pm. There's nought as strange as folks for sure but I say embrace it and enjoy it and you will find it really rewarding.

    There are always non shows and some with very genuine reasons as to what happened and how things changed since they first booked and I wouldn't want to slam them types. For me it's always those that don't attend a full subscribed meet and prevent someone else from being able too. Its rare that this happens at Warners events when everyone is paid up before going which is why that since we started requesting payment we nearly always seem to accommodate a reserve list and fulfill their desire to attend. Paypal is really easy for this these days and out of over 65 attendees at the upcoming B&B only 11 were paid by cheque.

    so go for it I say and organise something, I wish we could come to Penbury Chris but this work thing gets in the way. :-(
     
    • Like Like x 4
  9. makems

    makems Funster Life Member

    Joined:
    Sep 23, 2011
    Messages:
    2,616
    Likes Received:
    10,677
    Location:
    Ingleby Barwick,,Teesside
    We've had a surprising number of drop outs for the Hartlepool Rally which starts this week. I had to collect deposits for this rally as I had to pay the council up front for the hire of the location which was £700.
    No way would/ could I have funded it without deposits.
     
    • Like Like x 6
  10. drago35uk

    drago35uk Funster

    Joined:
    Aug 25, 2009
    Messages:
    328
    Likes Received:
    377
    Location:
    Huddersfield
    We had "no shows" this weekend at the steam fair. Whilst all payment went to the organisers of the steam fair it does not help when catering for the bacon on Sunday. Also waiting and leaving space for "no shows".
     
    • Like Like x 2
  11. makems

    makems Funster Life Member

    Joined:
    Sep 23, 2011
    Messages:
    2,616
    Likes Received:
    10,677
    Location:
    Ingleby Barwick,,Teesside
    I think it's the waiting around for no shows that is the most frustrating.
    If people would just send a message, post on the thread, anything, it would save the marshals from standing around and wasting time that could be spent in the pub or socialising with people that HAVE turned up.
    Perhaps people book on rallies sometimes months in advance and just forget that they have booked?
    However there are some that must actively ignore PMs as we had a few for the Hartlepool,rally that despite being sent several PMs asking them to confirm, no answer was the reply.
     
    • Like Like x 2
  12. cruiser

    cruiser Funster Life Member

    Joined:
    Sep 12, 2012
    Messages:
    2,930
    Likes Received:
    2,816
    Location:
    northampton
    I really don't mind paying up front. but we have to foster kids at short notice. so I cant always go the meets I want to. but to get in we have to book very early. so if I cancel its because I have no choice.
     
    • Like Like x 1
  13. chrisboyo

    chrisboyo Funster

    Joined:
    Aug 5, 2009
    Messages:
    1,338
    Likes Received:
    825
    Location:
    Newport South Wales
    I understand where you are coming from cruiser
    Even if a rally is shown as being full, It is always worth getting in touch with the organiser to see if there is a place available. I am not having a go at anyone cancelling after booking, that is sometimes unavoidable.
    It is booking and then not informing the organisers that you have changed your mind or are unable to attend.
     
    • Like Like x 4
  14. makems

    makems Funster Life Member

    Joined:
    Sep 23, 2011
    Messages:
    2,616
    Likes Received:
    10,677
    Location:
    Ingleby Barwick,,Teesside
    I've no problem with people cancelling as long as they let the rally organiser know (as you did, for which I am grateful).
    Things happen in the time between booking and the event happening and most people do Get in touch as you did, but there is always at least one who doesn't let you know they are not going to turn up.
     
    • Like Like x 4
  15. berni109

    berni109 Funster

    Joined:
    Sep 10, 2012
    Messages:
    293
    Likes Received:
    248
    Location:
    worcester
    I think because of the very nature of motorhomers some of whom are away for weeks or months at a time that them responding to a simple forum post might not get the response you need.
    Sending out pms to each one is a time consuming ba**s a*** but perhaps thats the only way. Deposits tend to focus the mind to some extent but the amount required should cover organisers so they are not out of pocket.
    No one seems to mind paying up front for things like Stratford or Malvern so why not for other rallys?
     
    • Like Like x 3
  16. haganap

    haganap Funster Life Member

    Joined:
    Dec 5, 2007
    Messages:
    11,069
    Likes Received:
    13,677
    Location:
    Heavan
    absolutely
     
  17. cruiser

    cruiser Funster Life Member

    Joined:
    Sep 12, 2012
    Messages:
    2,930
    Likes Received:
    2,816
    Location:
    northampton
    thanks for that @makems . I will try to get back up there next year. so watch out.:devil:
     
    • Like Like x 1
  18. carolyn

    carolyn Funster

    Joined:
    Jun 22, 2012
    Messages:
    674
    Likes Received:
    1,589
    Location:
    Sherborne Dorset
    Obviously I am not suggesting that we name and shame but I expect that if we did it would be repeat offenders. It shows a degree of arrogance I feel to not bother to tell anyone, I am more important than you type of thing. We ended up on the fantastic Norden Farm rally due to someone elses misfortune and someone took our place on the Bagwell farm rally. There are very few excuses for "forgetting", we've all seen some people who have suffered some pretty awful things who still remember to contact the rally organisers. I'm not brave enough to organise one but I am very grateful to those who do. Rant over, think I had better go to the gym now with all this adrenaline.
     
    • Like Like x 3
  19. Ambilkate

    Ambilkate Funster Life Member

    Joined:
    Jul 15, 2009
    Messages:
    4,120
    Likes Received:
    6,780
    Location:
    Shropshire
    We don't mind paying up front :) happy to pay but for us it would have to be cash or cheque. This has not been a problem on Fun as yet but if However it got like a Warners and you could only book on line then alas it would be a no go for us :( Kate xxx
     
    • Like Like x 1
  20. GJH

    GJH Funster Life Member

    Joined:
    Aug 20, 2007
    Messages:
    27,241
    Likes Received:
    34,462
    Location:
    Acklam, Teesside, originally Glossop
    Not the nature of motorhomers. As has been said, most do get in touch even where circumstances are extreme.

    Rather, it is the nature of a minority of people who simply don't care about others (and probably wouldn't even realise they had done anything wrong even if their names were posted in flashing coloured script).
     
    • Like Like x 1
Loading...

Share This Page